Manage the Content Library and Statuses

Overview

Contents is the production library for your workspace: every article, post, and asset with a content record, whether it originated from strategy generation, a campaign brief, an opportunity, manual calendar entry, or scratch creation.

Use it when the calendar’s date-centric view is the wrong lens—you need full-text search, status dashboards, bulk filters, or a flat list sorted by last updated. Each row exposes brief status (when a brief exists), editorial status, and CMS status so you can triage without opening every item.

When to use

• You manage more drafts than fit comfortably in calendar briefs view.
• You filter by In review, Approved, or CMS failed for weekly ops.
• You locate a piece by title without remembering its planned date.
• You audit workspace production across Strategy, Campaign, Opportunity, and Manual origins.

Before you start

• Confirm the active workspace—Contents is workspace-scoped like the calendar.
• Understand the three status columns:

– Brief status — planning validation (only when linked to a calendar brief) – Editorial status — internal production workflow – CMS status — WordPress / Webflow sync state

• Know that editorial and CMS statuses are independent; filter each deliberately.

Steps

1. Open Contents from the sidebar.
2. Use search by title or keyword when you know the piece name.
3. Apply filters:

– Editorial status — for example In review for approvers, Approved ready to publish – CMS status — for example CMS failed for integration fixes – Channel or content type — to batch similar work – Brief status — when separating planning backlog from production backlog

1. Sort by Planned date, Updated, or Created depending on your sprint rhythm.
2. Open an item to edit in the content editor, or use row actions when available (open, delete, status change).
3. Advance workflow from the editor:

– Writers move items In progress → In review – Approvers set Approved – Publishers push to CMS and verify CMS published

1. For items stuck without drafts, jump to Calendar via the linked brief or planned date and run Generate draft.
2. Archive or remove obsolete items—removal may delete linked briefs; confirm before bulk delete.

Expected result

• You can answer “what needs review this week?” and “what failed to publish?” from one list.
• Status filters match how your team divides planning vs writing vs publishing duties.
• Items from all calendar layers appear alongside from-scratch content in one library.
• Editorial Approved items are clearly separated from CMS-synced live posts.

Tips

• Calendar vs Contents — Calendar optimizes when and whether to plan; Contents optimizes what is written and publish-ready.
• Filter In review, not Draft — Approver queues should target In review; Draft often means the writer has not submitted yet.
• CMS failed — Fix integration credentials or slug conflicts in the editor, then retry publish; editorial status may still be Approved.
• Brief approved, no body — Filter brief Approved + editorial empty or Draft with no content flag; batch generate from calendar.
• Multi-origin reporting — Use channel and date filters rather than layer (layer lives on calendar items; Contents may show origin badges when present).

Next step

Understand Brief and Editorial Statuses for the full status reference, then Publish Content as a Draft or Live Post for CMS push.